How to host an effective team meeting

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Every business requires a business meeting. They are important for many reasons such as discussing goals or changes within the workplace. However, many of you may find that meetings don’t always go as planned. For instance, times can be wasted if an employee rambles too much on trivial matters. Especially when meetings are last minute, or not planned, this can result in an unproductive meeting. You may even find yourself conducting a meeting that may very well be unnecessary.

So, it’s highly important that meetings are planned, structured and are always in line with the businesses’ goals at all times. It’s also necessary to eliminate wasted time during the meetings. To help you organise a more productive meeting, we’ve collected the following articles to help you plan ahead.

How do I Conduct Effective Team Meetings?

Many employees feel that meetings are a waste of time. This is largely due to meetings that are not being run effectively in a small business. Before calling a meeting, determine if there is a true need for the meeting. If it can be handled with a quick phone call or email, do not interrupt the work day with an in-person meeting that will take much more time and effort. All managers should strive to preside over effective meetings that are as quick as possible and meet the stated goal.

Begin and end the meeting on time. Meetings are seen by many as time wasters in the organization. By always beginning and ending on time, it is less likely the meeting will be seen in this fashion. When the meeting is called, establish how long the meeting will last and stick to that timeline. This allows all employees to plan their day accordingly and be completely devoted to the meeting during the time of it. Via smallbusiness.chron.com

How to Run Effective Team Meetings

Ah, the much maligned business meeting. There’s no other activity in the history of the American workplace that has inspired both widespread adoption and intense dread. Despite the reputation meetings have earned, there is still hope for rehabilitating them so they can one day serve as important tools for fostering communication and action. Want to get more out of your meetings? Be the change you wish to see in your organization and start implementing the following rules for meeting engagement. Make sure it’s absolutely necessary. There’s nothing worse than arriving to a meeting only to discover that the information could’ve been conveyed via email or a quick in-person chat. If you want to make the most of your meeting–and be respectful of people’s time– don’t book a meeting unless it’s absolutely necessary.

Arrive with an objective. If you don’t know what you want out of a meeting, then you shouldn’t be having one. Whether you’re a maker–a programmer, writer, or another kind of creator–or a manager, meetings cost you time. And that’s in short supply these days. When you send a calendar invitation to the meeting, include a short agenda so individuals arrive prepared with the right information.

Stay focused on the task at hand. According to coach Brian Tracy, meetings should be run with the 80/20 principle in mind. “Organize the agenda so that the top 20% of items are the first items to be discussed,” he advises. If you run out of time for your meeting, you will have already addressed the concerns that account for 80% of the value of the meeting. Be sensitive about timing. If you want meeting participants to stay engaged, don’t book a meeting for first thing on a Monday morning or on a Friday afternoon. Why? Monday morning meetings tend to catch people before they’ve had a chance to sync with their team, and Friday afternoon meetings are when energy is likely at its lowest. If possible, book your meetings on Tuesday or Wednesday afternoon when attention-span–and bandwidth–is at its highest. Via zenefits.com

 

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